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Thread: How complex is your process for cataloguing your PC??

  1. #1
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    How complex is your process for cataloguing your PC??

    I received some cards yesterday for my PC and I started thinking about how involved my process has become to simply get one card into my PC.

    Here is what happens when I receive a card...

    As an example, I got this yesterday. 2007 SP Legendary Cuts Legendary Signatures Paul Molitor /100




    1. Make a high quality scan
    2. Upload scan to Sports Card Album
    3. Add card to my Zistle database
    4. Add card to my giant personal Excel spreadsheet in three places. I have an "Autographs" tab where I list every auto I have, a "HOFer Autos" tab with a simple count of each HOFer and finally a "HOFer Auto Details" tab where I list the specifics of each auto.
    5. Leave feedback on eBay
    6. Archive the item on My eBay
    7. Put card away in appropriate monster box. In this case, I have a monster box with only HOF autos organized alphabetically by last name.

    Each card takes about 5 minutes. Am I anal retentive or obsessive compulsive or what?

    I would love to hear what you guys do with a card when you get it in.
    Collect HOFer Autos
    Former Super Collector of Juan Gonzalez and Ivan Rodriguez

    My Pudge site: http://www.freewebs.com/gonzaleznut/

    My Photobucket: http://s887.photobucket.com/albums/ac79 ... F Autos/

  2. #2
    Senior Member Yanks2151's Avatar
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    I would not knock what you do. I wish I was that organized. Forever my process was:
    Win the card
    Put it on my desk
    Next card goes on top
    Pile it until it leans
    Throw them in a box
    Fill the box
    Continue the process.
    It is not until now that I am sorting, scanning and organizing my collection after 30+ years. Keep doing what your doing.

  3. #3
    Senior Member Enfuego79's Avatar
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     Mr. Enfuego
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    When i pick up a card, I do the following:

    - input card into PC excel document
    - remove old sleeve and put into fresh sleeve
    - look up card value in Becketts guide book
    - put guesstimated value into excel next to card
    - put card in respective box
    "Are you crying? Are you crying? There's no crying in Baseball!!" - Tom Hanks.

  4. #4
    Senior Member DeliciousBacon's Avatar
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    First, I go to the appropriate year's spreadsheet (in this case, 2005):

    Click image for larger version. 

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    Everything is obsessively arranged by base set, then parallels, then separate listings for inserts and parallels of the inserts. I don't list anything under a PR of 50, or GU or autos, as I decided those can turn up far too infrequently to make my lists useful to me.

    After I fill in the squares on the spreadsheet, I then go to the next spreadsheet, which is for the set itself. Every set has its own, where I catalog the card by #, player, team, and any notes like serial #, or if it's a GU, I catalog the type and (if a jersey swatch or patch) the color.

    Then I go to the totals spreadsheet to update my total for that player:

    Click image for larger version. 

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    The different colors are different degrees of processing per player. I keep everything in pages, so the first column is number of pages, then how many are not in a full page. Pages * 9 gives me my first total, to which I add the separate rows for GU, oversized cards, and multiplayer cards.

    Then it goes in a box to await a large enough group to break down by player and run into the binders. The end.
    I'm DelBacon on Sportlots, tons of great cards!

    1K+ Club - Top Player Collections (as of 10/21/18): 1. Glaus: 2096 - 2. Rolen: 1686 - 3. Thome: 1638 - 4. Helton: 1521 - 5. Garciaparra: 1461 - 6. L. Walker: 1317 - 7. D. Ortiz: 1311 - 8. R. Palmeiro: 1307 - 9. Edmonds: 1090 10. Biggio: 1072 - 11. A. Beltre: 1052

  5. #5
    Senior Member Hawk8's Avatar
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    -Put in a new sleeve and top loader
    -Add to my spreadsheet which is currently 4239 lines long
    -Scan
    -Upload
    -Post on forum
    -File in correct monster box
    Want to buy anything Andre Dawson - Twitter @The8Hawk8
    159,911 Total Cards, 4,181 Different Cards, 1,098 Autographs, 355 1/1s, 174 RCs, 373 Graded, 187 Packs, 6 Buttons, 1,282 Mem Cards, 2,666 SN Cards
    28 Cameos, 206 Mentions, 337 Checklists
    Also collecting Drew Brees with my son

  6. #6
    Member EDGARMARTINEZcollector's Avatar
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     sportscardsinc
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    For my Edgar PC I do the following:
    -Scan card
    -Put card in new penny sleeve and toploader
    -Input into excel spreadsheet with book value and price paid
    -Upload scan to website (started building recently)
    -Leave feedback for seller
    -Put in appropriate box

    I have my excel spreadsheet and boxes organized by GU/Auto/Serial #'d/Base in year and alphabetical order.
    Always looking for new Edgar Martinez Cards.

    Currently at 191 unique relic cards & 150 unique autograph cards.

  7. #7
    Senior Member BiggioBrooks755's Avatar
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    For Biggio and Brooks:

    Scan
    Add to list and site
    Put in box under year

    For Relics/Auto/Other PC:

    Put in box until I get to it lol

    For junk base:

    Go in the junk box lol

    For star base:

    Put in box under team
    RoncalliJetsForever9096822
    HOFer Craig Biggio-1469/4879-29% Craig Biggio Card Site
    HOFer
    Derrick Brooks-260/773-33% Derrick Brooks Card Site


  8. #8
    Member Will Style 13's Avatar
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    Because I'm mostly a player/set collector.

    Get card
    Scan Card
    Upload Pic
    Save Pic in correct folder on my pc
    Check card off Excel Spreadsheet
    Update running collection total on FCB signature
    Update posted wantlists on FCB
    Put card in specified spot in card album or in case of higher value cards put in shoebox with other value or odd sized cards.

    Keep in mind it may take me upwards of 2 weeks to get this all done. Especially if I have quite a few coming in at the same time.
    I used to be really anal and had a running database of over 250,000 cards. My PC crashed and my dumba** didn't have it backed up. Now I only focus on charting sets or players I collect. The rest just gets stored in monster boxes waiting to fill wantlists of other collectors.
    Will Style 13
    Brady Anderson Collector currently 932/1245 75%

    www.comc.com/Users/Watcher033

  9. #9
    Member mrmopar's Avatar
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    1) Receive card
    2) Make sure the holder(s) are new or replace
    3) File away in one of many boxes
    4) Wish that I had started scanning and cataloging years ago, thinking someday I will, but knowing that won't happen due to the sheer volume and time constraints.

  10. #10
    Senior Member Gwynn545's Avatar
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    From mailbox:
    1. Put in drawer
    2. Wife moves it to garage
    3. I move bit back to drawer, tell her not to move it
    4. Wife moves it to garage again
    5. Worried that it could get damaged, I move it to a box.
    6. Months later, move to another box
    7. Remembering I never showed it off, or need to show soneone, or just to brag, I take it out, scan it, and put it into the drawer.
    8. (see #1 above, repeat until I die)

  11. #11
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    Quote Originally Posted by Gwynn545 View Post
    From mailbox:
    1. Put in drawer
    2. Wife moves it to garage
    3. I move bit back to drawer, tell her not to move it
    4. Wife moves it to garage again
    5. Worried that it could get damaged, I move it to a box.
    6. Months later, move to another box
    7. Remembering I never showed it off, or need to show soneone, or just to brag, I take it out, scan it, and put it into the drawer.
    8. (see #1 above, repeat until I die)

    This made me laugh. If my wife ever touched any of my cards I would be shocked. She could soooo care less.
    Collect HOFer Autos
    Former Super Collector of Juan Gonzalez and Ivan Rodriguez

    My Pudge site: http://www.freewebs.com/gonzaleznut/

    My Photobucket: http://s887.photobucket.com/albums/ac79 ... F Autos/

  12. #12
    Member Calripkenjrcollector's Avatar
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     Bay-buyer-09
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    In this order.
    Scan the card
    Copy and paste to thumb drive. For back-up, just in case
    Original scan goes to PC Folder under My Pictures
    Update Excel and Hyperlink newly scanned card
    File the card in my master box (Big ammo box that fits 14 - 1K cards boxes). I open this box when I have 100+ new cards to store or once a month.
    Buy some more.....
    ***** ***** *****



    ***** ***** *****

  13. #13
    Senior Member Juan Gris's Avatar
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    1) Buy card.
    2) Update Word Document catalog.
    3) Bury card in a coffee can out back.
    Always Looking For Adam Dunn Autograph Cards, 1/1's And Game Used Bats!

  14. #14
    Senior Member Hawk8's Avatar
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    Quote Originally Posted by Juan Gris View Post
    1) Buy card.
    2) Update Word Document catalog.
    3) Bury card in a coffee can out back.
    Where do you live lol
    Want to buy anything Andre Dawson - Twitter @The8Hawk8
    159,911 Total Cards, 4,181 Different Cards, 1,098 Autographs, 355 1/1s, 174 RCs, 373 Graded, 187 Packs, 6 Buttons, 1,282 Mem Cards, 2,666 SN Cards
    28 Cameos, 206 Mentions, 337 Checklists
    Also collecting Drew Brees with my son

  15. #15
    Senior Member Juan Gris's Avatar
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    Quote Originally Posted by Hawk8 View Post
    Where do you live lol
    I'm just kidding about the coffee can.

    After I catalog a card (first by year and then in alphabetical order by manufacturer, set name, serial numbering) I place it in a 2-row box in that same order for easy future referencing. I try to limit my card collection to just Dunn autos which makes keeping track via a word document fast and easy. I often print a hard copy of my collection catalog on the front and back of a single page (very small font and margins). I also keep a similar catalog for cards on my want list with past sale prices. As for my slowly growing collection of full game used Dunn items, I keep a similar catalog but display the pieces in their own shrine.
    Always Looking For Adam Dunn Autograph Cards, 1/1's And Game Used Bats!

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